Office of Municipal Clerk

The Municipal Clerk and support staff serve as liaisons between the governing officials and the taxpayers. The Municipal Clerk is charged with the following statutory duties:

Key Responsibilities:

Secretary to the Governing Body

  • Prepares meeting agenda at the discretion of the Governing Body

  • Attends all meetings of the Governing Body

  • Keeps an official record of the proceedings of every meeting

  • Retains the original copies of all minutes, ordinances and resolutions

  • Processes, records, files, advertises ordinances, resolutions, and municipal budget

  • Handles municipal correspondence

  • Administers and records Oaths of Office

  • Maintains custody of all official records that are not specifically handled by other departments

  • Acts as a liaison to the public and correspondent on behalf of the Governing Body

Secretary of the Municipal Corporation

  • Custodian of Municipal Seal

  • Maintains custody of  the municipal corporation records

  • Maintains receipt of service of legal documents

  • Attests to the signatures of municipal officers and officials

Chief Administrative Officer of Municipal Elections

  • Certifies vacancies of elected office

  • Certifies nominating petitions of local candidates

  • Exercises quasi-judicial authority in determining the validity of petitions

  • Suggests polling sites to the Board of Elections

  • Maintains custody of election results

  • Certifies persons elected to partisan County Committee offices in each election district

Chief Registrar of Voters

Administrative Officer

  • Issues Business, Alcohol Beverage Control, and Legalized Games of Chance Licenses Applications

  • Issues assessment search certificates

  • Coordinates special projects

  • Serves as information officer to the public and to the media

  • Directs correspondence and inquiries to administrative departments for action

  • Conducts business with Administration as needed and as directed by the Governing Body

  • Prepares bond certifications

Records Coordinator and Manager

  • Responsible for implementing local archives and records retention programs

  • Custodian of Government Records

  • Processes all Open Public Records Requests (OPRA Request)

Acting Municipal Clerk

Mohammad M. Ramadan, MPA, CFE

Office: 973-595-7766, Ext: 103

Email: administrator@haledonboronj.com

 

Deputy Municipal Clerk/Registrar

Joanne VanHook

Office: 973-595-7766, Ext: 104

Email: deputyclerk@haledonboronj.com

Hours of Operation

Regular Office Hours
Monday thru Friday:
8:30 AM - 4:30 PM

Summer Hours
Monday thru Thursday:
8:00 AM – 5PM

Closed On Fridays July - August


ADA Notice: If you have any trouble with accessing information contained within this website, please contact Joanne Van Hook at deputyclerk@haledonboronj.com or 973-595-7766.